top of page

Archivist Vacancy

The Military Intelligence Museum (MIM) is looking to appoint an Archivist to work alongside the Curator, Assistant Curator and MIM volunteers to tell the story of military intelligence from the Napoleonic era to the present day and into the future. 


Vacancy:                                Archivist


Employment Type:                 Permanent, full time (37.5 hours per week)


Salary:                                     £25,000 Gross plus benefits


Location:                                 DITG, Chicksands, Shefford, Bedfordshire. SG17 5PR


Job Overview


The Archivist will assist the Curator with the administration and day to day activities of the MIM and its volunteers and visitors.  Duties include:


  • Act as the Curator’s deputy

  • Manage the archive

  • Liaise with donors and depositors of archival material

  • Arrange the acquisition and retrieval of records

  • Evaluate records for preservation and retention

  • Catalogue collections and manage information and records

  • Identify and implement ways of protecting and preserving collections

  • Control the organisation and storage of material

  • Act as the Data Protection Act (DPA) asset holder for the museum

  • Control record-keeping systems and procedures for archival research and for the retention, transfer or destruction of records

  • Advise and support users on how best to access, use and interpret archives

  • Respond to enquiries from the public, businesses, academics and other users

  • Manage and carry out oversight of archive volunteers

  • Act as secretary to the Board of Trustees

  • Carry out housekeeping, environmental monitoring and pest management

  • Assist the Curator on projects as required

  • Assist with visitor administration and diary management

  • Assist with retail duties associated with the museum shop


Essential requirements


Applicants should:


  • Have experience in an archival setting

  • Be a first-class team player with a ’can do’ attitude

  • Be able to achieve objectives and performance targets to high standards

  • Be able to effectively organise and prioritise

  • Have a flexible approach to managing outcomes

  • Be creative and willing to try new things

  • Possess highly developed interpersonal skills

  • Possess excellent verbal and written communication skills

  • Have an understanding of social media and internet communications

  • Have experience in preparing and giving lectures/presentations

  • Be able to manage small scale events

  • Be able to use Microsoft Office suite of products

  • Be able to compile and format reports/correspondence; develop and maintain spreadsheets and databases.

  • Be able and willing to assist in moving/handling equipment and to undertake basic maintenance tasks (requisite manual handling training will be provided)


Development Opportunities


This post is ideal for anyone seeking to gain experience in an archival setting in a heritage organisation.  The post holder will have the opportunity to be involved in all aspects of the administration and running of a museum archive, including planning for the future, as well as the chance to develop personal and professional skills. 


Security & Compliance


The position holder may be required to deal with classified, confidential and sensitive archive material and must hold appropriate security clearance in accordance with MOD regulations.  This will be enacted at the museum’s cost.


As the position involves working with young people, schools, and vulnerable people, appropriate clearance in accordance with the Criminal Justice and Court Services Act 2000 must be held.  This will be enacted at the museum’s cost.




To apply, please email a copy of your CV, including two referees, and a covering letter providing a statement explaining how you meet the essential requirements to:


The closing date for applications is 17th February 2023 with interviews to be conducted via Zoom in the week commencing 27th Feb.  The successful applicant should be prepared to start work in May 2023, although the post is available from 1st April.

bottom of page